ABTIO Training | Archibus

Archibus Spaces

Archibus Spaces enables organizations to develop and maintain a space inventory, representing buildings, floors, areas, and rooms while connecting that information with occupancy, assignment, and analysis data.

This training is designed for users who need to work with the module in their day-to-day activities, even without a technical profile. Upon completion, you will be able to understand the functional logic of Archibus Spaces and use its main tools to register, maintain, query, and analyze space, occupancy, and physical distribution information.

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Space inventory

Understand sites, buildings, floors, and spaces within the physical and organizational inventory logic.

Occupancy and assignment

Use tools to review occupancy, assignments, capacity, vacancy, and distribution by building or sector.

Analysis and planning

Read reports, indicators, chargeback information, and initial concepts to move from operation to planning.

What’s included?

Course plan organized into nine modules

The training combines functional concepts and practical operation to register, maintain, query, and analyze information related to spaces, occupancy, and physical distribution in Archibus.

Module 1

Introduction to Archibus Spaces

  • What the module solves.
  • Relationship with other Archibus processes.
  • Key concepts: space inventory, utilization, occupancy, assignment, common areas, and shared areas.
  • Typical use cases within the organization.
Module 2

Space inventory data structure

  • Sites, buildings, floors, and spaces.
  • Associated organizational data: divisions, departments, and teams.
  • Gross and net area concepts, vertical penetrations, service areas, and spaces within the space inventory logic.
Module 3

Inventory development and maintenance

  • How a space inventory is built in Archibus.
  • Space data loading and maintenance.
  • Difference between transactional and non-transactional approaches.
  • Best practices to maintain consistency between drawing, data, and operation.
Module 4

Using the Space Console

  • General navigation.
  • Filters, views, and queries.
  • Integrated space and occupancy management.
  • Exporting and support for reports.
  • Using the console as a central tool for operational work.
Module 5

Space occupancy and assignment

  • Relationship between spaces and people.
  • Occupancy review.
  • Occupancy, vacancy, and usage indicators.
  • Capacity and distribution analysis by building or sector.
  • Introduction to occupancy plans and employee-to-seat ratio metrics.
Module 6

Team Space and new usage dynamics

  • What Team Space is.
  • Teams, categories, and associations.
  • Space use in hybrid or flexible contexts.
  • Interpreting the target employee-to-seat ratio.
Module 7

Reports and analysis

  • Remaining area reports.
  • Departmental analysis.
  • Building performance.
  • Space and occupancy history.
  • Using reports to support decision-making.
Module 8

Chargeback and cost analysis

  • Chargeback concept.
  • Cost allocation based on occupied space and proportion of common areas.
  • Information requirements to run chargeback.
  • Reading basic allocation reports.
Module 9

Introduction to space planning

  • When to move from operation to planning.
  • Space requirements and scenarios.
  • Stack plans and comparison of alternatives.
  • Relationship between current management and future needs.
Formats

A flexible training experience for teams managing spaces

The training can be delivered as a standard course or customized according to maturity level, scope, current processes, and each organization’s objectives.

Training details

  • Language: Spanish / English.
  • Format: Remote / In person.
  • Level: Beginner / Intermediate.
  • Duration: 6 to 12 hours.
  • Schedule: Intensive format or short sessions.
  • Content: Standard / Customized.

Customization by organization

The content can be adapted to the client’s processes, roles, adoption level, and specific use cases.

The training can focus on day-to-day operation, inventory maintenance, occupancy analysis, reporting, or initial planning criteria.

Requirements

Recommended conditions to make the most of the practice

This training is designed for functional users and teams that need to work with the Spaces module in their daily operations.

Recommended for the practice

  • Access to the Archibus environment.
  • User profile enabled according to the process.
  • Basic knowledge of the client’s organizational and physical structure.
  • Previous navigation experience in Archibus is useful, although not mandatory.

Expected outcome

  • Understand the functional logic of Archibus Spaces.
  • Register, maintain, and query space information.
  • Analyze occupancy, assignment, capacity, and physical distribution.
  • Use reports and indicators to support operations and decision-making.

Request Archibus Spaces training

Leave your details and an ABTIO specialist will contact you to help define the format, scope, dates, and training objectives for your team.

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